Monthly Archives:October 2016

  • Choose the Right Program to Manage Your Business

    Identify your Needs

    When it comes to small business accounting software, you need to find your needs. This will help you match up with the right program. You need something that can help you take care of specific tasks for your business. If you sell goods, one with inventory controls can be very useful. It can help you cut funds tied up in inventory but also prevent you running out.

    Security

    It is important to think about the security features the program offers. You may have sensitive information in there and you need to know it isn’t going to be compromised. Don’t overlook this when you are comparing programs to decide what is the better overall value to you. Find out if they offer you regular updates for security too.

    In addition to security, a program offering you customer support is very helpful. They can help you to access features, troubleshoot, and to gain information on something you aren’t familiar with. Some programs have online training and videos too that can help you decide if it is a good match for your business.

    Customised Reports

    Your business will need a variety of reports to check where it is doing well and what needs to be improved. In addition to the common business reports, look for small business accounting software that allows you to customised information. Then you can create specific reports that relate to your business in very little time.

    Such information can help you with comparisons, analysis, and with presenting information to your board or to financial backers. It can be a way for you to determine expanding your business or where you need to make some changes to help your business do better. Being able to track your overhead expenses can give you facts to determine where you can make reductions.

    Easy to Navigate

    The features offered with small business accounting software can vary based on the specific program. Identify the features you need and think about those that may offer you value. If you can work with some demos, that will show you what can be done with particular features. Look for a program that is easy to navigate. The value isn’t going to be there if it is hard to work with.

    In addition to navigation, look for a small business accounting software offering some internal checks and balances. This will help to cut the risk of accidental errors. It can help to give you some security against internal losses due to fraud. You can’t be too careful when it comes to what is happening in your business.

    Future Needs and Growth

    Where is your business headed? Think about the future and the growth you would like to experience. Think about your goals for changes and even new products or services you wish to carry out. You need small business accounting software that will be flexible enough for you to change what is set up as your needs change.

    This will prevent you from buying something that you have to replace in the near future. A program offering ongoing updates will last because technology can change often. Take your time to find a good fit for your needs and the type of business you run. It will allow you to run this side of it efficiently and securely.

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  • Why Business Communication Is Important

    In this era, the business or trade world is the most money-spinning and creative platform for the businessmen. You may be a business entrepreneur, a startup venture or a big industry, you need to grow and create an impact on the customers through quality of your service or product.

    It is mandatory to update your business acumen, the trends and the technology. To compete and excel in the market, it is essential to keep an eye on every aspect that may help you gain big profit and name.

    Communication is one feature that is of foremost significant for growth of any business. The message you send to the masses or target audience should generate goodwill depending on the brilliance of communication sent across. Successful companies have a dedicated team to take care of Public Relations and Communication.

    Business Mails have become one of the major forms of business communication. One must carefully draft emails and put the message in an interesting and innovative way to attract the attention of readers towards the idea or concept being sold.

    A well composed mail itself should be sufficient for any proposal or business idea. It should be so alluring that a proposal can be agreed and sealed, inception of new alliances could take place, and partnerships or projects could be renewed.

    Hence, business email is immense important in today’s cut throat competition. The business email is the first impression; it creates the business image of a company. It enhances the company’s position, its standards and objectives. It develops the confidence in reader’s mind about the service or industry, the competence and business acumen of its team members.

    Thus, it becomes most challenging to draft an effective email. While drafting a business email one must ensure a flawless documentation and presentation:

    · Format: The design or the template of email should be contemporary. Always follow the structure of formal letter with every rule or parameter taken into consideration. Don’t forget to put salutation, and subject of mail in the opening.

    · Email Receivers: Keep the receiver email in “To” and others in “BCC”, “CC” to your seniors or team members can also be sent.

    · Brevity: Remember to keep it short. The reader would ignore long and tedious mails. You have to value a busy schedule of the reader.

    · Wording: Use formal, polite, yet attractive and compelling vocabulary. A second person addressing gives a personal touch and it would impress the reader.

    · Accuracy: Ensure that the mail has crisp and clear words, and it should be properly addressed. Go for spell check to guarantee that there are no spelling errors. Also, ensure there should be no grammar mistakes. The content should be precise and unblemished.

    · Signature: The signatures should be given at the end in a defined format:

    1. Thanks/ Regards,

    2. Yours faithfully/ Sincerely, Truly,

    3. Name of sender,

    4. Designation of sender,

    5. Contact information with the mobile number and email,

    6. Company website and logo,

    7. Link to social media.

     

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  • Why You Need SCAMPER On Your Business

    Whenever there is a need to generate ideas, brainstorming inevitably comes to mind. But there is another method called SCAMPER that puts a spin on brainstorming. SCAMPER stands for Substitute, Combine, Adapt, Modify, Put to another use, Eliminate, and Reverse.

    You go down the list, using each of the words as a prompt for questions to brainstorm, when you want to come up with new ideas to develop or improve a product, process, service or even people.

    As with any brainstorming session, some of the answers may not be possible or useful. However, SCAMPER provides a format that can generate more answers than a simple brainstorming session.

    Let’s look at how each prompt works.

    We’ll assume that we want to improve how we conduct orientation for new hires. We currently use a two-day general training program for all new hires conducted by subject matter experts, in addition to a one-on-one job-specific orientation conducted by the employees’ supervisors.

    Substitute involves removing an element and substituting something else. One substitute question to brainstorm might be:

    What can we use instead to improve orientation?

    Possible answers might be: online learning, just in time modules, orientation notebooks, experts available by text, job shadowing, YouTube videos, buddy system, resource banks, learning system modules, job manuals, spaced sessions, shorter sessions, etc.

    Combine ideas involves putting ideas together. One question to brainstorm might be:

    Which of the ideas generated by the first question can we put together?

    Possible answers might be: shorter just-in-time modules; online learning and YouTube videos; job shadowing, spaced sessions and learning system module; learning system module and shorter classroom training sessions.

    Adapt involves changing part of something so it works in some context. An adapt question could be:

    What could we imitate to adapt our current orientation program?

    Possible answers might be: professional conferences, monthly professional association meetings, staff meetings, brown bags, all staff meetings, field trips, mentoring, job shadowing, etc.

    Modify involves changing, magnifying or minimizing a particular attribute. One question to brainstorm could be:

    What could we add to modify the orientation program?

    Possible answers might be: a Pokémon-type game, scavenger hunt, handheld mobile video devices, tours of various worksites, panel of supervisors, etc.

    Put involves using matter under discussion in other ways. We might ask:

    Who else could benefit from our orientation training program?

    Possible answers might be: long-term seasoned employees who would benefit from updated information; new management; customers; vendors; etc.

    Eliminate involves removing elements. One question we might ask:

    What features could we eliminate?

    Possible answers might be: lectures from top managers; PowerPoint presentations; modules about complex benefits and payroll information that they really need to get one-on-one; lengthy descriptions of parts of the organization with which the new hires will have no contact; information available online; etc.

    Reverse involves reversing or sequencing things differently. One question might be:

    How could we reorganize the orientation program?

    Possible answers could be: Remove the benefits and payroll segment; add in a field trip to tour different worksites; convert the top management individual presentations into a panel discussion; if we keep the two-day general orientation program, organize each day around a different focus, such as: the information new hires need and the tools new hires will use; etc.

    An organization with which I worked did modify their orientation program by:

    • Substituting: replacing the payroll and benefits segment with a learning system module;
    • Combining: using the learning system module with shorter classroom training sessions;
    • Adapting: imitating a field trip;
    • Modifying: adding a scavenger hunt-like activity, a panel of supervisors and tours of different worksites;
    • Putting to another use: including managers as participants;
    • Eliminating: removing lengthy descriptions of parts of the organization that were not relevant to the new hires;
    • Reversing: adding in a field trip to tour different worksites and structuring each of the two days around a different focus.

    Unfortunately, these changes occurred in many stages that involved multiple time consuming and belabored meetings.

    If we had known about SCAMPER, it would definitely have focused our thinking and helped us to identify the possible alternatives more quickly and easily. We might have identified the changes we wanted to make in one meeting! SCAMPER could have been our one-shop-stop for idea generation!

    Have you ever used SCAMPER? How would it be beneficial?

     

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